Several board members have reached their term limits and will be leaving the board.  Please consider stepping up and filling one of these vacancies. We need a board in order to have a guild!

ECQ BOARD POSITION DESCRIPTIONS 

President: The President shall preside over all Guild Meetings, chair the Executive Board, have power to call special meetings, appoint members of committees or coordinators, when necessary, with the approval of the Board, and perform other duties the office requires.

President Elect: The President Elect shall preside in the absence of the President and take over the duties of the President if for any reason the office of the president is vacated. The President Elect shall assist the President in other duties of the President. The President Elect shall also assist the First Vice President in overseeing the various money-making activities of the Guild.

First Vice President (Ways and Means): The First Vice President has the specific task of overseeing the various money-making activities of the guild. The First Vice President shall preside in the absence of the President and President-Elect and take over the duties of the President if for any reason the office of the President is vacated and the President-Elect is unable to serve.

Second Vice President (Programs): The Second Vice President shall be the primary contact for arranging all program speakers and workshop teachers. The Second Vice President shall be responsible for executing all contracts with speakers/teachers and maintaining the master speaker/teacher calendar. The Second Vice President shall preside over the program portions of the Guild Meetings.

Workshops Officer: The Workshops Officer shall be responsible for setting up the workshop facility and presiding over the scheduled workshop meetings. The Workshops Officer shall provide local transportation for the speaker/teacher on the day of the workshop, assist the teacher as needed, and be a resource to the students during the workshop. If the Workshops Officer wishes to be a student in the workshop, he/she/they must pay the workshop fee and provide a substitute to take over her duties for the day.

Secretary: The Secretary shall keep an accurate record of all Board Meetings, including special meetings and record them in the Minutes Book. The Secretary is also responsible for posting a summary of the Meetings at the Guild Meetings. The Secretary shall be responsible for all correspondence

Treasurer: The Treasurer shall keep and maintain adequate books and accounts of the Guild’s properties and transactions. Financial statements and reports shall be sent to the members and Board as required by law, these Bylaws, the standing Rules or as specified by the Board. The Treasurer shall deposit all monies and other valuables in the name and to the credit of the Guild. The Treasurer shall publish financial statements quarterly, an annual financial statement and arrange for reconciliation within three months of the fiscal year end. A review or audit may be requested by the Board at any time. The Treasurer is responsible for the preparation and filing of financial reports and preparing the proposed budget, for the Board’s approval and subsequent presentation to the membership. The Quilt Show Treasurer, if appointed, will prepare reports and returns as required by State agencies, and complete a financial report on the Quilt Show in a timely manner.

Membership Officer: The Membership Officer shall receive membership dues, maintain membership records, issue membership cards and lists of members in good standing, distribute information folders to new members and perform other duties the office requires.